Wasaga Beach Minor Hockey Association (WBMHA)
Privacy Policy
Last updated: February 2026
Overview
The Wasaga Beach Minor Hockey Association ("WBMHA", "we", "us", or "our") is committed to protecting the privacy, confidentiality, and security of personal information entrusted to us. This Privacy Policy explains how we collect, use, disclose, store, and protect personal information in accordance with applicable Canadian privacy legislation, including the Personal Information Protection and Electronic Documents Act (PIPEDA). This policy is aligned with the Ontario Minor Hockey Association (OMHA) Privacy Policy template and guidelines.
What Information We Collect
- Name, address, phone number, and email
- Date of birth and gender
- Medical and emergency contact information
- Registration and payment details
- Photographs and video recordings
Information is collected through registration systems, forms, email, and direct communication.
Why We Collect Information
- Register and manage players and teams
- Communicate schedules and updates
- Support safety, insurance, and emergency response
- Meet OMHA, OHF, and Hockey Canada requirements
- Conduct volunteer screening
- Administer finances
Consent
By registering or participating in WBMHA programs, members consent to the collection, use, and disclosure of personal information as outlined in this policy. Consent may be withdrawn in writing, subject to legal and contractual obligations.
How We Use Your Information
- Program administration
- League and team operations
- Member communications
- Safety and medical response
- Discipline and compliance matters
- Reporting and statistics
- Approved promotional activities
Sharing of Information
We may share personal information with:
- Ontario Minor Hockey Association (OMHA)
- Ontario Hockey Federation (OHF)
- Hockey Canada
- League and tournament organizers
- Insurance providers
- Government authorities (when required)
WBMHA does not sell or rent personal information.
Photos and Media
Photographs and videos may be used for promotional, educational, and communication purposes, including websites and social media. Media consent is obtained during registration. Removal requests will be considered where reasonably possible.
Protecting Your Information
- Secure digital systems
- Restricted access
- Password protection
- Secure document storage
Information Retention
Personal information is retained only as long as required for operational, legal, and regulatory purposes. When no longer needed, it is securely destroyed or anonymized.
Access and Corrections
Members may request access to their personal information or corrections to inaccurate data. Requests must be submitted in writing and will be addressed within a reasonable timeframe.
Privacy Breaches
In the event of a privacy breach, WBMHA will contain the incident, assess risks, notify affected individuals when required, report to authorities as necessary, and implement corrective actions.
Third-Party Providers
WBMHA may use third-party systems for registration, communication, and payment processing. These providers must meet applicable privacy standards.
Policy Changes
This policy may be updated periodically. Updates will be posted on the WBMHA website.
Contact Us
President
Wasaga Beach Minor Hockey Association
Email: [email protected]
Acceptance
Participation in WBMHA programs indicates acceptance of this Privacy Policy.